Apply payments to a bill

To update outstanding bills, you can apply a single payment or multiple payments to a bill in the New Bill screen or the Edit Bill screen.

New Bill screen

  1. In the Bills screen, click New Bill.
  2. Enter the required information.
  3. If necessary, click Payments to expand the Payments section, and then enter the payment information.
  4. Optional: To add another payment, click Add Payment, and enter the information.
  5. Click Save & New to add another payment, or click Save & Close to close the screen.

Edit Bill screen

  1. In the Bills screen, click the row for the bill to which you want to apply payment.

    Note: You can filter bills by date, status, and category in the Bills screen.

  2. If necessary, expand the Payments section, and enter the payment information.
  3. Optional: To add another payment, click Add Payment, and enter the information.
  4. Click Save & Close.

New Bill Payment screen

  1. Do one of the following.

    • In the vendor activity screen, click Pay Bill for the bill to which you want to apply payment.
    • In the Bills screen, click Pay Bill.

      Note: You can filter bills by date, status, and category in the Bills screen.

  2. Enter the payment information.

    Notes

    • If your company is VAT registered, you can make withholdings according to RG 1575 and RG 830. To make withholdings, expand the Withholdings section and enter the information.
    • According to changes to RG 4245 (AFIP) that modifies RG 830/00, the new amounts not applicable for withholdings has been added to this screen. If you register withholdings before June 1, 2018, the amounts not applicable for withholdings are the amounts withheld before changes to RG 4245. If you register withholdings after June 1, 2018, you will see the automatic calculation that considers the changes in the AFIP RG 4245.
    • You can modify the amount of the automatic withholding calculations. To modify the amount, click the Amount field in the Withholdings section, and change the amount in the fields.
    • You can print the withholdings certificate or save it as a PDF file in one of the following ways.
      • Open the View Payment screen for a payment, and click Print.
      • After you save a payment that includes withholdings, the withholdings certificate automatically opens in a new tab in your browser.
  3. Optional: To add another payment, click Add Payment, and enter the information.
  4. Click Save & Close.

The availability of some or all of these features depends on your OnBalance contract and/or configuration.